Your agents spend their days writing listings, keying them into your software, drafting viewing reports and chasing missing documents. We automate that work. Your agents get those hours back and spend them on canvassing, valuations and viewings.
Who it is for
We work with sales and lettings agencies of five to forty people, independent or small multi-branch groups, in France. If you recognise your agency in one of these four situations, we know what to automate.
Writing the listing, keying it into the software, pushing it to the portals, drafting a report after every viewing. Your best salespeople end their days at a keyboard instead of out in the field.
Canvassing, calling prospects back, desk duty. The activity that fills your portfolio is the one your team pushes to the end of the week, when there is time left.
Every Monday you rebuild by hand a tracking sheet nobody keeps current. Meanwhile you are on neither the difficult valuations nor the high-value listings.
Tenant files, chasing missing documents, rent receipts, service charge reconciliations, arrears follow-ups. Repetitive work that requires no decision and takes up your property managers full time.
The method
Your team
We automate listing copy and data entry, portal publication, viewing reports and file assembly. The documents are produced from the information your agency already holds. Your agent reads, corrects and approves. They no longer key anything in.
Your portfolio
We automate matching an incoming property against your buyer register, following up after viewings, reporting back to vendors and requesting missing documents. These actions fire at the right moment, without anyone having to remember them. Your team steps in only when a decision is needed.
Management
We deliver a control centre, an application where the whole activity of the agency sits in one place. Listings won, viewings held, offers in play, files stuck, hours saved per agent. These figures consolidate automatically, branch by branch. You read your tracking sheet instead of building it.
How it runs
We spend a week inside your agency. We follow your agents, we record every repetitive task and we list the tools we will need to connect to. We come out with the list of tasks to automate, counted in hours per week.
We present the plan and we review it with you before writing a single line. Each agent is described by its name, what it does, who uses it and in which situation. We state the estimated time saved on each operation.
We build the agents, connect them to your agency software and the tools you already use, and integrate them into your procedures. We work in milestones, each with a date. Nothing to migrate, nothing to relearn.
You receive the working automations, your agents connected to your working environment, and your control centre. We stay through the handover, we train each person on their own job and we fix what jams.
What we do not do. We do not replace your agency software and we do not sell licences. We build nothing that locks you into a new supplier. And we turn down engagements whose purpose is to cut a role.
Who we are
We work inside how your agency actually runs, we build what is missing around your current tools, and we stay until your team is genuinely using it.
Our work is measured on one thing, the number of hours your team no longer spends on repetitive tasks.
Discuss your situation
Share your context to arrange a 30-minute conversation, so we can look together at where your team's time goes and what gets connected first.
Schedule a Conversation →Frequently asked
No, and doing so would be the opposite of our work. Hektor, Apimo, Netty, Adapt Immo, ImmoFacile, your transaction software stays in place and stays your reference. We build around it. Agency software handles well what it was designed for, your portfolio, your listings, your buyer register. What it does not do is write a listing, draft a report, follow up at the right moment, or consolidate a view of activity. That is exactly where we work. No migration, no data transfer, no new habits forced on your team.
That is not what we sell, and we turn down engagements framed that way. An agency that loses a negotiator does not win more listings, it wins fewer. Our work is to give hours back to people who know what to do with them. A negotiator who no longer keys in listings does not become redundant, they become available again for canvassing, valuations and viewings. A branch manager who no longer builds a tracking sheet goes back into the field. The promise is about how time is used, not about headcount.
If the text is produced with no material and no review, yes, it shows immediately. Which is why we never connect an agent to nothing. It works from what your agency already holds, the listing agreement, the property details, the photographs, your viewing notes, and from the way your agency habitually writes. We calibrate on your existing listings before anything goes live. And the loop always ends with a person: your negotiator reads and approves before publication. They save the writing and the keying, they keep control of what goes out in the agency's name.
This question decides whether an installation succeeds, far more than the technology does. We start from the principle that an automation nobody uses does not exist. In practice, we install inside the tools your team already opens, with no new screen to learn wherever that is possible. We stay through the adoption phase, we train each person on their own job, and we fix what jams while they are using it. We would rather install less and have it used than deliver a complete setup the agency works around within three weeks.
The assessment week measures, it does not install. We come out of it with the list of tasks to take off your team and the number of hours each one represents per week. Installation follows, in order of impact, starting with whatever weighs heaviest in your negotiators' week. We do not connect everything at once, precisely so each piece is adopted before the next arrives. The exact pace depends on the scope agreed at assessment, and we commit to it then, not before.
It stays yours and it stays with you. We work on your tools and your access, we do not build a parallel database, and we transfer no data to third parties. Processing follows the European framework: documented purpose, defined retention period, rights of access and erasure that can actually be exercised. Your vendors', buyers' and tenants' details serve your agency and the purpose they were collected for, nothing else. Before anything goes live we document in writing what is processed, by which agent, and for what.
The amount depends on the scope we agree at assessment. A seven-person sales-only agency and a six-branch group that also runs lettings are not the same job, and not the same number of tasks to take over. The number of tools already in place and how open they are matters too, because closed agency software takes more work to connect to properly. The amount is shared in the engagement proposal, after the discovery call and after the assessment, once we know precisely what we are installing.
Yes, and that is often where the gain is clearest. Lettings concentrates mechanical, repetitive work with no judgment in it: assembling tenant files, chasing missing documents, rent receipts, rent reviews, service charge reconciliations, arrears follow-ups on a fixed calendar. These are regular, predictable steps, and they fire well on their own. We take on those sequences and leave your property managers what requires judgment, in particular disputes and decisions with the landlord.
Most agencies we meet have tried a generic tool on its own, with no link to their agency software or to how they actually work. The usual outcome is a subscription three people open in month one and nobody opens in month three. Three things make the difference. We start from your real tasks observed over a week, not from a feature list. We connect to your existing tools instead of adding one more screen. And we stay through adoption, because that is where these projects die, not at installation.
Engagement
Share your context to arrange a 30-minute conversation, so we can look together at where your team's time goes and what gets connected first.
What to expect